Administrator: Confirmations (Talent Pooling)

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Date: 16 Apr 2024

Location: GT, ZA

Company: Liberty Group Limited

Stanlib's success is driven by the success of its people.  We aim to keep our staff engaged in the right role at the right time. Talent mobility is key to our competitive edge.  

Purpose

Confirm bond, unit trust, and money market trades in the market and enrich the data from the front office order management system so that it feeds correctly into the investment system so that these trades can be matched and settled.

Minimum Experience

1 - 2 years experience in a similar environment

Minimum Qualifications

Bachelor`s Degrees and Advanced Diplomas [NQF Level 07] in Finance Economics and Accounting

Additional Minimum Qualifications

Outputs

Process

  • Accountable for own work quality, standards and outputs related to policies, procedures and defined processes.
  • Proactively identify problems, apply known solutions and escalate more difficult problems.
  • Plan for task execution and adjust priorities against an established plan.
  • Ensure that Capital Market, Money Market, and Unit Trust deals are processed timeously, and accurately and that all associated daily reporting is completed and all daily deals reconciled.
  • Ensure that the security setups agree to the deal sheets and that the various systems (dashboard/Hiport and Charles River) are correctly updated to reflect this information.
  • Ensure that the instruments are valued correctly.
  • Ensure that the Liberty cash management is done timeously and details accurately sent to dealing room.
  • Ensure that the Liberty Cash team and the associated daily reporting are completed to ensure accurate cash management on the Liberty accounts.
  • Ensure all new futures and options deals are facilitated by creating the necessary securities are loaded on the investment system and ready for matching.
  • Manage and resolve all recon and audit queries within the agreed time frames
  • Managing and resolving all ad hoc queries timeously and accurately with internal as well as external parties..
  • Ensure that the daily log is updated for all issues encountered including PL amounts for weekly and monthly reporting purposes.
  • Compile month-end reporting on 1st day of each working month.
  • Project manage any ad hoc projects required in order to align our processes and systems with new market developments and to ensure operational excellence.
  • Continuallyreview of current processes to see how we can improve them and increase the level of automation.
  • Maintain all system/process documents and ensure these are up to date and maintain orderly filing of all deal tickets and confirmations on a daily basis.
  • Provide support as and when needed to other teams in Trade Processing to ensure processing gaps are eliminated.
  • Maintain high levels of service delivery both with internal and external stakeholders.
  • Reduce errors across the board and ensure that low error levels are maintained
  • Rotate on late shift roster.

Customer

  • Executes activities to ensure customer service delivery that meets or exceeds customer expectations aligned to Treating the Customer Fairly (TCF) principles.

Finance

  • Adhere to specified standards, policies and procedures to prevent potential losses/wastage.

Learning and Growth

  • Contribute positively to own area-specific knowledge improvement.

Governance

  • Comply to set governance and compliance procedures and processes related to an area of work and continuously identify, rectify and escalate risks where necessary.

Competencies

Liberty Values

    Technical Competencies

    • Cash Flow Accounting (Basic)
    • Product and/or Service Knowledge (Basic)
    • Product Related System Application (Basic)
    • Investment Management (Intermediate)
    • Knowledge of confirmation and settlement processes and relevant tools (Intermediate)
    • Knowledge of international and domestic settlement systems used by financial markets (Basic)
    • Deal set-up and administration (Intermediate)
    • Interaction with clients, counterparties or market authorities (Basic)
    • Local and / or international market / industry knowledge (Basic)
    • Understanding of manual trade / deal processing (Intermediate)
    • Product Knowledge (Traders and Transactors) (Proficient)

    Behavioural Competencies

    • Customer Orientation (Basic)
    • Organisation and Attention to Detail (Basic)
    • Interpersonal Effectiveness (Basic)
    • Relationship Management and Networking (Basic)
    • Teamwork and Cooperation (Basic)
    • Communicating with Impact (Basic)

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